N.I. 10.21 Exportación mercancías UK-UE

Notas Informativas

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5. GB - EU Exporting goods from GB to the EU via the short straits January 2021

7. Why are we here today? Although it is early in the year there are already some common problems emerging with moving goods GB - EU. This webinar today is: ○ to highlight and discuss the problems we now know about since 1 Jan 2021 ○ to provide clarity on a range of technical process where goods are moving through the border ○ to understand why goods are being held and / or re-exported back to UK and how to deal with this ○ to know what to do to get goods verified and released if they are held

56. Barcode scanning at check-in / pitstop What documents are to be presented at check-in / pitstop

62. Q&A Facilitated by Margaret Whitby BPDG

6. Stella Jarvis Director Border and Protocol Delivery Group

8. Heather Jones Deputy Director, EU Member States Engagement Border and Protocol Delivery Group

10. Preparation - UK Exporter / agent ● Correct / valid GB EORI (Economic Operators Registration and Identification) numbers ● EHC (Export Health Certificate) preparation and the French BCPs/SIVEPs ● Incoterms ● Systems knowledge ● EADs (Export Accompanying Document) preparation ● Haulier preparation ● Start the transit movement and know the intended office of transit

11. Preparation - EU importer / agent ● Correct / valid EU EORI (Economic Operators Registration and Identification) numbers ● CHED (Common Health Entry Document) preparation / TRACES NT ● Incoterms ● Systems knowledge ● Prelodged import declaration or transit processes - Office of transit and Office of destination / ending the transit movement

12. SPS and controlled goods update Helena Busby Department for Environment Food and Rural Affairs

34. French border procedures Heather Jones EU MS Engagement Team BPDG

39. Customs and Transit update Claire Wilson HMRC

53. Kent and the short straits Heather Jones EU MS Engagement Team BPDG

60. Case Study Moving meat from Great Britain to EU (France) Heather Jones, BPDG Helena Busby, DEFRA

51. Changing box 51 or leaving it blank will cause issues - ensure this box is completed correctly. You must pass through the office of transit listed here. Starting your transit movement - example TAD

16. Pre-notification of the CHED via TRACES NT 02 Example Part 1 CHED form

23. Export Health Certificate (EHC) 03 Example EHC form

63. Questions you have asked us The EU importer of my goods told me that I do not need a phytosanitary certificate for exporting seeds from GB to the EU but my goods have been held at the EU port, who is correct? A phytosanitary certificate and pre notification of arrival is required for seeds being exported from GB to EU.

64. Questions you have asked us My trucks are stuck in Kent queuing to get into Ashford-Waterbrook to get a transit movement started, this is causing long delays, are there other sites I can use? There are other sites in Kent (and elsewhere in the UK) where you can start a transit movement and get your TAD activated.

67. Key messages: GB-EU movements 3 consequences of not preparing and presenting the correct documents in the correct format - digital and / or originals: 1. No documents at all - no exit or re-export to UK (at your cost) 2. Customs / transit formalites missing and / or incorrect - delays, costs of verification and release and possible re-export (at your cost) 3. SPS formalities missing and / or incorrect (e.g. no pre-notification) - re-export to UK (at your cost) Do not attempt to cross the GB - EU border without complete and correct border paperwork!

55. There will be a queries email address set up by Border Force to assist with live queries about the transit procedural matters Inland Border Facilities

68. Poll 1 Following the webinar, I have a better understanding of the procedures that are required to move goods between GB and the EU ? a. Yes b. No #BPDG www.sli.do

9. Top issues at the border for export GB - EU Most problems resulting in delays and challenges are currently being seen are at export from GB and import into EU - all of which link back to a break or lack of understanding somewhere in the supply chain ● TRANSIT - Office of transit - user / data input errors are reducing on the UK side ● TRANSIT - Office of transit changes causing error messages that incorrectly “orange route” freight ● TRANSIT - LRNs being processed at check-in instead of scanning an MRN ● TRANSIT - incomplete transit processes and freight arriving in the EU being held ● Export declaration - EAD being scanned instead of transit or pre lodged French import declarations ● SPS - No pre-notification of SPS / customs formalities ● Entry Summary Declarations (safety and security) missing ● EORI - invalid / incorrect EORI numbers ● Customs agents - capability and capacity

65. Questions you have asked us I have exported veal carcasses to the EU and the truck is being held at an EU port because I did not have a designated agent on site - is this required? An agent representing the owner of the goods must be present at the BCP/SIVEP to be able to clear the consignments through the BCP/SIVEP. An agent being “available” to contact and clear remotely is not acceptable. Article 15 of the Officials Control Regulation (OCR) sets out the responsibilities of the operator responsible for the consignment.

66. GB-EU movement - check list Get an EORI number - GB or EU or both Export declarations or starting a transit movement Pre-lodge a French import declaration / process and end the transit movement Appointment has been made with BCP/SIVEP of your goods’ arrival and appoint a designated agent to act on your behalf at the BCP/SIVEP Safety and Security - Entry Summary Declarations (ENS) Export Health Certificate (EHC) or a Phytosanitary Certificate (PC) or both Common Health Entry Document (CHED) into TRACES NT - parts 1-3 Transporter has a valid Kent Access Permit Exporter Importer Haulier

1. Nº 10 .21 Madrid, 15 de enero de 2021 EXPORTACIÓN MERCANCÍAS UK- UE

52. Authorised consignee The haulier transports the goods to the authorised consignee’s premises. The authorised consignee then discharges the transit movement and goods are released into free circulation. Office of destination in EU The haulier transports the goods to the EU Office of Destination. The transit movement is discharged and the goods are released into free circulation. The haulier then drives the consignment onto the final destination Goods are moving through EU country as part of the movement The haulier transports the goods to an Office of Transit each time they enter a new customs territory. The goods remain under Transit until they reach Office of Destination or authorised consignee’s premises. Ending a transit movement

14. ● Food products being exported from GB to EU will need to be dispatched from an establishment approved under food hygiene regulations, that will be listed for export purposes by the EU ● To be added or removed from the EU Approved Establishment List, you will need to contact the Animal and Plant Health Agency (APHA), Food Standards Agency (FSA), Food Standards Scotland (FSS) or your local authority depending on the product. ● The process to be added to the EU list will take up to 30 days during which time you cannot export the goods to the EU. If any of the following steps are not completed the goods will be refused entry on arrival in the EU 01 Competent Authority Getting premises authorised / approved

24. Export Health Certificate 03 Need to address issues with poor quality EHCs: ○ the goods will be held while the authorities check the information provided ○ repeated inaccuracies with codes, quantities etc No documents, no entry Essential actions and consequences

59. On arrival in France - all sites Compliance When the truck is “orange laned” , it is mandatory for the driver to go to the orange parking lot under penalty of violating European regulations.

27. Register for export services Competent Authority 01 ● Exporters should apply for a Phytosanitary Certificate (PC) from their Competent Authority (CA) ● In England and Wales you will need to register for export services through eDomero and in Scotland it is via the Scottish Government who can be contacted on contacted 0131 244 8890 ● Further information on registration can be found on GOV.UK ● If you’re exporting wood and wood products you will need to register with the Forestry Commissio n.

40. In reality - during some of the steps we have just covered, customs procedures will also have to hav e started The next slides cover those processes and the consequences of getting things wrong Principles remain the same as SPS No documents or incorrect documents - no exit from GB and no entry to the EU CUSTOMS AND TRANSIT BORDER FORMALITIES

42. UK export declarations 01 ● Traders exporting goods from GB into the EU will need to submit export declarations for all goods i nto the HMRC CHIEF ( Customs Handling of Import and Export Freight) system ● Once the export declaration is received, HMG assesses the declarations and either grants Permission to Progress or asks for the goods to be presented at a designated location for checks before proceeding to the port / terminal. ● CHIEF will notify the exporter / agent of Permission to Progress

46. 1. Box 51 - intended office of transit needs to be completed and correct 2. Local reference numbers (LRN) are non-activated transit movements - they are not a TAD 3. All LRNS in one truck must be presented to the front office staff at the office of departure at the Inland Border Facility (IBF) 4. Movement Reference Numbers (MRN) from Export Accompanying Documents (EAD) are not the correct documents to be scanned on exit from GB 5. There is also an issue in the error messages in UK NCTS which is generating automatic “orange lane” routings - this is being addressed - this happens when there has been a change to the point of entry that is entered into box 51 . Transit requirements Common problems being seen

2. Nº 10 .21 Madrid, 15 de enero de 2021 EXPORTACIÓN MERCANCÍAS UK- UE Según le habíamos informado y compartido la invitación, ayer tuvo lugar un “webinar” organizado por las autoridades británicas para poder difundir tanto los requisitos y procedimientos necesarios para agilizar el tránsito de mercancías entre la Unión Europea y Gran Bretaña a partir del establecimiento de la nueva frontera aduanera como responder a las dudas y cuestiones que los directamente implicados pudiesen plantear, principalmente exportadores, agentes aduaneros y, cómo no, los transportistas que tengan ese país entre sus rutas habituales. Está habiendo problemas de documentación en ambos lados del Canal, indudablemente esperamos que según avancen las semanas y se vaya ganando experiencia y mejorando el conocimiento de dichos trámites, este tránsito no suponga necesariamente retrasos y bloqueos. Por ello, y por la prisa que todos los afectados en nuestra asociación pueden tener en disponer de la misma, les enviamos una copia en inglés de la presentación (muy completa) que ayer sirvió de base al desarrollo de dicha jornada informativa y de consulta. Una de las cuestiones que se han destacado es que están teniendo lugar bastantes errores en la obtención y entrega de los diferentes certificados necesarios para tramitar las importaciones en el lado europeo (sanitarios y fitosanitarios especialmente), así como los propios documentos del tránsito. También se destacó la necesidad de contar con números EORIs válidos y de controlar adecuadamente los INCOTERMS, extremos todos ellos que han venido siendo reiteradamente informados desde esta asociación a lo largo de los años en que la materialización del Brexit se hacía cada vez más inminente.

69. Helpful contacts HMRC NCTS helpline 08.00 - 20.00 weekdays / 08.00 - 16.00 weekends calls Triage system, with NCTS calls directed to technical expertise as needed Mailboxes available, contact details here : https://www.gov.uk/government/organisations/hm-revenue-customs/contact/customs-international-t rade-and-excise-enquiries BPDG EU Member State engagement team: [email protected] UK Stakeholder team [email protected]

22. Export Health Certificate (EHC) 03 What do I do with my completed EHC? (short straits) ● The original EHC must be given to the haulier as the original EHC must be physically presented at the BCP (SIVEP) in France ● A scanned copy of the EHC must be sent to the EU importer. The EU importer will then upload the scanned copy to TRACES NT ● A completed EHC is required for each type of animal product being exported from the UK to the EU ● If a consignment includes a mix of products , a separate EHC will be required for each type of product unless they fall under the same product type ● Further information on EHCs can be found here.

43. UK Safety and Security information (EXS) 02 ● You will need to make an exit summary declaration if you've not fulfilled safety and security requirements with a combined export declaration (EAD) ● EXS are submitted on the CHIEF in the same way as an export declaration ● Further information - gov.uk/guidance/find-out-when-to-make-an-exit-summary-declaration

57. During the crossing Ferry Operators ● Here is an example of the information that freight drivers need to monitor during the crossing ● On the right is an example of the screens of information in the driver’s lounge on board the ferry ● It shows the ANPR data of the truck in the ‘Vehicle’ column and the orange or green status in the ‘Exit Direction’ column ● This may change during the crossing to orange-douane or orange-SIVEP or green ● The final message / status change is made just before the ferry docks

31. Pre-notify the BCP of the consignment’s arrival Pre-notify the Border Control Post (BCP) 04 • Consignments containing plants and plant products will need to enter the EU via an authorised Border Control Post (BCP). A list of plant health approved BCPs can be found on the EU’s website here. • The EU importer pre-notifies the arrival of the consignment notifying the BCP in writing (fax or ema il) and completing Part I of the common health entry document ( CHED ) • For plants and plant products pre-notification must be made 24 hours ahead of the arrival of the go ods at the border control post. However, some BCPs may operate differently so check with the importing country • Plants and plants products may be subject to checks upon entry into France

32. Composite Goods • Some composites are exempt from EU border control posts • If product is exempt you will need a commercial document instead of an Export Health Certificate and can send your products through any EU point of entry • You’ll need an additional Export Health Certificate for composites containing honey, gelatin or snai ls • If there is no exemption, follow the standard export steps • Further guidance is available here on GOV.UK

38. Following inspection at the BCP/SIVEP 05 ● The authorities at the BCP/SIVEP update TRACES NT with the outcome of the inspection on Part 2 of the CHED ● Part 3 of the CHED is completed by the relevant competent authority in France, and this approval is required before the goods are released from the BCP/SIVEP ● If the goods do not pass inspection, they are either re-exported (not necessarily to GB) or destroye d. The BCP/SIVEP will then alert the relevant competent authority of that consequence. ● If the goods pass inspection they are released from the BCP/SIVEP ● If using a pre-lodged import declaration, they will be able to validate the declaration after the BCP/SIVEP process.

47. ● T ransit guarantee in place ● Start the transit movement in NCTS creating a local reference number (LRN) ● Activates the transit themselves, produce the TAD and print the paper TAD document required to accompany each consignment(s). Give the paper TAD / MRN(s) to the driver! Starting your transit movement - Authorised Consignor OPTION 1

19. Export Health Certificate (EHC) 03 Certifying Export Health Certificates • Goods need to be certified by an approved Certifying Officer before you can export them to the EU • There are two main types of certifying officer in Great Britain: • Official Veterinarians (OVs) are qualified vets who hold additional qualifications to inspect and certify EHCs • Food Competent Certifying Officers (FCCOs) who are generally environmental health officers or Food Safety Officers based in Local Authorities

25. Pre-notify the BCP/SIVEP 04 GB exporter / EU importer will need to pre-notify the BCP/ SIVEP for consignments that need to enter the EU through a BCP/SIVEP The owner of the goods must appoint a designated agent to act on their behalf / to be physically present in the BCP / SIVEP when the goods arrive. Detail on how to appoint one is available from the carriers. ● If you are transporting live animals, a prenotification must be made 24 hours ahead of the arrival of the goods at the BCP/SIVEP. Appointments must be booked for: ○ horses or batches of horses ○ day old chicks You can book a slot for the Calais-port or tunnel SIVEP at pas-de-calais.gouv.fr/booking/create/51518/0 and the email address for Dunkirk SIVEP is [email protected]

37. ● The owner of the goods must appoint a designated agent to act on their behalf / to be physically present in the BCP / SIVEP when the goods arrive. Detail on how to appoint one is available from the carriers. ○ Load and unload goods for inspection ○ Liaise with French officials Neglecting to procure these services will result in re-export of the goods ● Incorrect or incomplete documentation will cause more delays for your shipment and therefore incur greater cost especially if the goods are re-exported. Procedures and costs at the BCP/SIVEP 05

17. Pre-notification of the part 1 of the CHED via TRACES NT 02 ● Part 1 of the CHED ● Pre-notifying the BCP / SIVEP within 24 hours of the arrival of the goods ● If the goods need to pre-booked into the BCP / SIVEP, this also needs to be done at this stage ● You cannot do the prior notification once the goods have arrived in the EU Goods will be refused entry to the EU unless the CHED prenotification has been done Essential actions and consequences

28. Applying for a PC Phytosanitary Certificate (PC) 02 • The EU requires GB exporters of regulated plants and plant products to have a Phytosanitary Certificate • You will need to provide 7 days advanced notification of the intent to export. This enables inspectors to visit, inspect and have the phytosanitary certificate issued. Animal and Plant Health Agency (APHA) will ensure a phytosanitary certificate will be issued by the date requested • You will need to include information on your application such as: consignee and consignor addresses, commodities, including weight and number of packages and origin of the commodities • Applications will be approved by APHA and most PCs will be issued on site by a plant health inspecto r after the physical inspection has taken place • All wood packaging material, including pallets must also be ISPM 15 compliant.

30. Pre-notifying EU authorities via TRACES NT Pre-notification of the CHED- PP via TRACES NT 03 • Exporters moving plants and plant products from GB to the EU will need to work with their EU importe rs to pre-notify the EU authorities using the TRACES NT system. • The EU importer pre-notifies the arrival of the consignment by completing Part I of the Common Health Entry Document (CHED) - NB: this is essential for pre-notifying the BCP of your arrival • Parts II and III of the CHED are completed at the BCP upon arrival into the EU • The CHED number should be added to the import or transit declaration • Further information on TRACES NT can be found on the EU’s website here.

41. GB-EU movement - customs EU Safety and Security declaration (ENS) 04 The FR Import Control System (ICS) - this can only be done by EDI FR pre-lodged import declaration or start a transit movement 03 Pre-lodge the EU customs import declaration into DELTA G or start a transit movement in UK NCTS UK Safety and Security information (EXS) 02 ● Submit combined export declaration to CHIEF, or a standalone Exit Summary Declaration (EXS) into the UK Export Control System (ECS) UK export declarations 01 Submit export declarations for all goods leaving GB through CHIEF . GB exporter / agent GB exporter EU importer / UK exporter or the “PRINCIPAL” who starts the transit Haulier (or carrier for unaccompanied) or a 3rd party with knowledge and consent

54. Each permit is valid for 24 hours. You need a new permit each time the HGV leaves Great Britain The driver could be stopped and fined up to £300 for entering Kent without having a Kent Access Permit, or for making false declarations when travelling to the Port of Dover or Eurotunnel To get your permit, you will have to: ● complete a self-assessment to confirm you are border ready, which includes meeting all EU import requirements It takes around 5 minutes to complete - further information is available at gov.uk/check-hgv-border Kent Access Permit (KAP) HGV drivers must have a KAP to travel through Kent to the Port of Dover or the Eurotunnel

3. Desde ASTIC pedimos que nos ayudéis a recopilar la información necesaria de nuestras empresas asociadas sobre las incidencias que están teniendo lugar en operaciones de exportación e importación en Reino Unido ante los problemas relacionados con las nuevas formalidades aduaneras, con el fin de poder trasmitirlos a la Embajada británica. Por favor envíe su incidencia a [email protected] C/ Príncipe de Vergara, 74, 3 planta - 28006 MADRID Tlf.: 91 451 48 01 / 07 – Fax: 91 395 28 23 E-mail: [email protected] Nota: Prohibida la edición, distribución y puesta en red, total o parcial, de esta información si n la autorización de A ST IC

36. Special rules for entry to the EU - fish and seafood 05 ● Fishery products entering the EU via Calais-port or Calais-tunnel must travel on transit procedures only to be able to move the goods directly to the BCP/SIVEP at Boulogne-sur-Mer ○ A T1 declaration starting in GB ○ T2 landbridge - goods coming from Ireland under T2 are not exempt from BCP/SIVEP control and formalities - they may need to be physically checked, but they will be held at BCP/SIVEP with the T1 goods.

49. T he haulier must: ● Understand that the LRN is a non-activated TAD ● Ensure that multiple LRNs must ALL be activated at the office of departure or by the authorised consignor ● The “intended office of transit” (Box 51) of the TAD must be a) completed and b) correct Do not leave the premises (consignor or office of departure) without the TAD(s) Check point HAULIER ACTIONS

20. Export Health Certificate (EHC) 03 Certifying Export Health Certificate • You need to locate and secure the services of a Certifying Officer (CO) before you apply for an EHC. The CO will also need to be registered on EHC Online. • A Certifying Officer will physically inspect your goods and will issue the EHC only if the export meets all requirements. The completed certified EHC then travels with your consignment • You must ensure that your Certifying Officer is qualified to inspect your product type • Certification can take place at a premises away from the premises of origin (e.g. Logistics Hub) wit h appropriate supporting attestations • The certifying officer or certification services will charge for the inspection and issuing the EHC . The EHC itself is free

21. Export Health Certificate (EHC) 03 EHC Online Application • The GB exporter selects the appropriate EHC and starts and completes the application before it goes to the certifying officer for review and certification of the goods • The Certifying Officer will issue the GB exporter with a certified EHC. You will need to send it with your consignment • EHCs can be printed off on standard office paper • EHC will be automatically translated into the required languages • Plan your route to get an inspection at an EU BCP that can accept your type of goods. An export without the correct EHC will be rejected at the border control post

18. Export Health Certificate (EHC) 03 • GB exporters of Products of Animal Origin must provide Export Health Certificates (EHCs) • A hard copy of the final EHC travels with your goods – therefore you need a fully certified EHC befo re they leave your premises. The EHC will be checked when your goods arrive in the EU • There are over 125 EHCs for exports to the EU each setting out the specific EU health requirements. Each EHC has guidance notes that stipulate the requirements to be met. • Search for the EHC you need for your product on Defra's Form Finder on EHC Form Finder on GOV.UK • You can apply for an export health certificate here on GOV.UK

35. Arrival at the BCP/SIVEP 05 ● On arrival in the EU, follow the orange SIVEP signs to go to the facility ● Freight arriving in Calais-port and Calais-tunnel containing fishery products will be directed to th e Boulogne-sur-Mer BCP/SIVEP, where checks will be carried out ● If transporting fish, the goods will be green routed to the Boulogne sur Mer BCP/SIVEP where the transit will be cleared, therefore it is obligatory for the fish products to go there ● The original EHC must be physically presented at the BCP/SIVEP by the designated agent acting on behalf of the owner of the goods ● The BCP/SIVEP will retain the original EHC

33. Prohibitions and Restrictions – GB Exports Prohibitions and restrictions are new trade requirements that now apply to certain commodities. These trade requirements are based in EU law and prevent or restrict the export and import of certain goods from third countries where the EU believe there is a potential for them to present a level of risk to animal, plant or public health. These new trade requirements apply to the UK now that we are a third country for trade with the EU. This means you will not be able to export the following goods to the EU: • chilled minced meat (red meat) • chilled meat preparations (for example, raw sausages) • minced meat (poultry) • poultry and ratite/game bird mechanically separated meat • milk from TB herds • ungraded eggs • composite products containing dairy products made from unpasteurised milk (for example, a ready meal topped with unpasteurised cheese)

26. GB-EU movement - Stages for Plants and Plant Products Pre-notify the Border Control Post (BCP) 04 Pre-notify your chosen BCP of your arrival Pre-notification of the CHED via TRACES NT 03 Pre-notify authorities of arrival in EU 02 Applying for a PC and what to do with it Competent Authority 01 Register for export services GB exporter GB exporter EU importer EU importer Phytosanitary Certificate (PC) Entry via a Border Control Post (BCP) 05 What to expect at the SIVEP and getting through smoothly GB exporter

13. GB - EU movement - Stages for POAO Entry via a Border Control Post (BCP) 05 What to expect at the SIVEP and getting through smoothly Pre-notify the BCP/SIVEP and appoint a designated agent to act on your behalf 04 Pre-notify the BCP/SIVEP of the intended arrival within 24 hours of arrival Export Health Certificates 03 Applying online for a EHC and know what to do with it 02 Pre notify through TRACES NT with a Common Health Entry Certificate (CHED) Competent Authority 01 Getting premises authorised /approved GB exporter GB exporter contacts EU importer to get them to pre-notify part 1 of the CHED The owner of the goods GB exporter EU importer Haulier / Designated agent GB exporter / Certifying Officer Common Health Entry Document (part 1) TRACES NT

29. What do I do with my completed PC? Phytosanitary Certificate (PC) 02 ● Due to current COVID easements a scanned image of the PC will be supplied to the GB exporter. This should then be provided to the EU importer who will upload it as part of their CHED-PP notification on TRACES-NT ● The original PC will be mailed to the exporter who must provide this certificate as soon as technically feasible to the EU importer. ● A completed PC can cover multiple goods of the same commodity groups. e.g. apples, pears and oranges can all be on one PC. ● Further information on PCs and exports can be found at Export plants and plant products from Great Britain and Northern Ireland - GOV.UK (www.gov.uk) and on the Plant Health Portal here.

48. ● Transit guarantee in place ● Start the transit movement in NCTS creating a local reference number (LRN) ● The goods must be presented at the office of departure specified on the transit declaration, along with the LRN so that the TAD can be activated. ● The office of departure will then start the transit movement by activating the TAD (Transit Accompanying Document) with its MRN (Movement Reference Number). ● They print the paper TAD with the MRN on it, and give it to the haulier to be carried physically with the consignment(s) Starting your transit movement - Office of Departure OPTION 2

58. During the crossing Eurotunnel Eurotunnel pitstop and Eurotunnel Border Pass (EBP) ● An account holder can use their online Eurotunnel web account to enter their border data information in advance for the EBP, creating a unique reference which is linked to the ANPR of the truck ● On entry to the terminal, the driver verifies Y/N to link the EBP to that crossing and also confirms the driver has complied with the conditions of carriage ● An EBP can be completed up to 30 mins before arrival at Eurotunnel There is no requirement to send the information in advance using EBP - the driver can alternatively present the documents at the pitstop, the bacodes of which will need to be presented by the driver a nd scanned by the Eurotunnel operatives

45. EU Safety and Security information (ENS) 04 ● To complete ENS declarations in the French Import Control System (ICS), you should have a valid EU EORI number or hauliers can use a third party with their knowledge and consent to complete the ENS data entry on their behalf, but the liability remains with the haulier (accompanied freight) ● Unaccompanied freight - the responsibility is for the carrier ● ENS must be pre-lodged on the ICS system of the first entry point on the TDU, whatever the final destination. It must be done before arrival at the port or tunnel ● The ENS must be pre-lodged int o the Import Control System (ICS) by Electronic Data Interchange (EDI) ● Failure to have a ENS entry will result in the truck being held in the port / termin al of arrival in the EU

50. If the GB exporter / agent uses transit/CTC, and they start a transit movement in GB, the office of transit cannot be in GB. If they enter - in error - a GB office of transit on the TAD for a transit movement which starts in GB, your consignment will be automatically orange routed and held on arrival until it is rectified - it is an invalid transit movement. T he code for Calais ( there is one code for both tunnel and port ) is FR620001 and for Dunkerque it is FR590002 . Detail is on the TAXUD Europa website. https://ec.europa.eu/taxation_customs/dds2/col/col_details.jsp?Lang=en&DesLang=&RefNum=FR620001 Present the paper TAD with the MRN on it, at ferry operator check-in or the pitstop at Eurotunnel (o r by using the Eurotunnel Border Pass) Intended office of transit BOX 51 TAD

15. Pre-notification of the CHED via TRACES NT 02 GB exporter tells EU importer ● Exporters moving products of animal origin and SPS goods from GB to the EU will need to work with their EU importers to pre-notify the EU authorities using the TRACES NT system. ● The EU importer pre-notifies the arrival of the consignment by completing Part I of the Common Health Entry Document (CHED) ● On completion of CHED Part I, the declarant retrieves the CHED number which MUST be added to the pre-lodged import or transit declaration ● Economic Operators should not think that they have to obtain the complete and definitive CHED in order to be able to indicate it in the pre-lodged customs or transit declaration - they must do it s ooner! ● At boarding, the truck driver has to inform the cross-channel company that the consignment is submitted for SPS control to ensure the orange routing of the truck and its presentation to the BCP/SIVEP

4. Emma Churchill ​ , Director General – UK Border & Protocol Delivery Group is pleased to invite you to a webinar on “Exporting goods from GB to the EU via the Short Straits” Thursday 14th January 2021 from 10:00 to 11:30 ​ (UK time) Border and Protocol Delivery Group (BPDG) invite you to join this webinar which will raise awareness of the border / procedural formalities required for exporting goods from GB to the EU via the Short Straits. This event is for: 1. UK exporters / their representatives 2. EU importers / their representatives 3. UK & EU transporters and logistics companies Key objectives: 1. Focus is on moving products of animal origin and products subject to sanitary phytosanitary control. 2. It will include GB ​ and EU ​ requirements on fulfilling responsibilities for certification, IT systems, customs and transit processes and the border procedures across the supply chain at GB and French ports / terminals and will outline the consequences / costs of failing to comply with the formalities to import goods into the EU. 3. The webinar will also include case studies for exporting goods. Register here

70. Department for Environment, Food and Rural Affairs (DEFRA) helplines [email protected] - 03459 33 55 77 Fish export helpline 0300 1591 989 Plant Health Service - guidance on plant health regulations including imports and exports [email protected] 0300 1000 313 Exports of animal, animal products (where export health certificate needed) and imports of live animals [email protected] 0300 020 0301 Livestock export queries [email protected] 0300 020 0301 Moving horses and other equine animals between UK and EU member states [email protected] 0300 020 0301 Trading or moving endangered animals or plants listed under CITES [email protected] 0300 020 0301 Export live aquatic animals (fish, shellfish and crustaceans) for aquaculture and ornamental purposes (where export health certificate needed) and import of live aquatic animals [email protected] 01305 206700

44. FR pre-lodged import declaration 03 Or start a transit movement ● The exporter / loader (or company) must provide the haulier transporting goods with the Movement Reference Number (MRN) from either the pre lodged customs import declaration or fr om the Transit Accompanying Document (TAD) - make sure the driver gets the MRN! ● The importer or their agent must submit the customs declaration into the DELTA G (FR import) or DELTA T (transit) movements,and produces either: ○ A pre-lodged import document with an MRN on it ○ A Transit Accompanying Document (TAD) with an MRN on it For transit - a non-activated transit movement i.e. one with a Local Reference Number (LRN) only is not a TAD - ensure this procedure is done at either the consignor address or the haulier must visit the office of departure in the UK to activate the TAD before arriving at the port or terminal.

61. Case study 1 - exporting meat - Great Britain to France via ferry from January 2021 - using transit Mark - authorised consignor and transport Gael - authorised consignee UK Competent Authority (CA) NCTS or Certifying Officer (CO) BCP / SIVEP / FR controls Ferry operator (FO) Heather - UK Exporter 4a. Heather receives original signed EHC from UK CA. She sends a scanned copy of it to Gael and gives the original signed EHC to Mark i 5a. Heather appoints Mark’s firm to move the goods using transit/CTC. Mark is an authorised consignor and has a transit guarantee in place which he will use for the movement guarantee as he is also providing the transport on both sides of the Channel. 5b. Mark pre-lodges a combined export and safety and security declaration (EXS) into CHIEF generating an EAD. Mark also submits a transit declaration into NCTS and generates the local reference number (LRN). He also includes his EHC and CHED prenotification number in box 44 of the TAD. 1a. Heather sells meat for export to the EU. She has a GB EORI number. Heather premises is listed as an authorised establishment by the UK and EU Competent Authorities. The meat has a GB health identifica tion mark. Heather has contracted Mark to provide the transport / logistics - he contacts Gael to arrange with the SIVEP for the goods to arrive there at the Port of Calais 2. Heather has applied via the EHC Online system for an Export Health Certificate (EHC), having read the notes for guidance to ensure the meat will comply with the requirements set. The EHC application is auto-routed to Heather's nominated Certfying Officer's (CO) EHC Online account. 3a. CO receives a notification that there is an EHC waiting in their EHC Online dashboard to deal with. 3b. CO prints EHC and supporting documents. 3c . CO inspects the meat and if satisfied it confirms to the EHC requirements and all details in the application are correct, stamps and signs the EHC. 3d. CO gives stamped and signed EHC to Heather. 6a. Mark holds an EU EORI number and has also made the ENS entry into the French Import Control System (ICS) using an EDI / ICS service within two hours of the arrival of the ferry. 6b. He has now received P2P / departure message from CHIEF, and the export is discharged. 6c. Mark is an existing FO customer and has signed the terms and conditions of carriage. 6d. He has completed the “Check an HGV (C-HGV)” and a Kent Access Permit (KAP) has been issued and he is green routed to set off for Port of Dover 4b. Having received the scanned EHC back from Heather, Gael uploads the scanned signed EHC to TRACES NT 11. Mark leaves the BCP / SIVEP and continues to the delivery address 12a. Gael is an authorised consignee for transit movements. Mark arrives at Gael’s premises. Gael checks NCTS and sees that the office of transit function has been completed. 12b . Gael then uses NCTS to end the transit movement and discharges the T form by releasing the meat into free circulation using an import declaration and pays the relevant duties and import VAT 8. Mark follows the signs for the BCP / SIVEP and presents, the original EHC via the agents in the port. ** if there is a problem, the “commis” service is available to assist 9a. All goods undergo document inspection . ✔ All goods undergo identity checks . ✔ The rate of inspection is set by the EU rules BCP / SIVEP may hold goods whilst tests take place The meat is not selected for further laboratory tests. BCP / SIVEP updates TRACES NT with outcome of inspection and approval by CA is also required prior to release. *If goods do not pass inspection, they are subject to special treatment, either re-exported (not necessarily to GB) or destroyed. EU BCP will alert relevant CA 10. In the case of a transit declaration, once the checks have been carried out, Gael has to communicate through an electronic mail to the transit office, the following information: - the pdf of the CHED issued by the border control post (SIVEP); - the reference of the transit declaration, as well as the transit office concerned. Based on these elements, customs officers will notify the passage in Delta T 1b. Gael has submitted the Common Health Entry Document (CHED) - the pre-notification - at least one working day in advance of the arrival of the meat - and putting part 1 into TRACES NT 5c. NCTS validates and sets the TAD and the transit movement can start. The MRN is produced and the paper TAD with the MRN on it is given to Mark . The paper TAD with the MRN on it must be given to Mark to be carried physically with the consignment 7a. The TAD barcode is scanned at the ferry check-in at Dover and Mark is asked 5 questions about the consignments - he confirms that he is transporting meat and is informed that the status of the consignment will be default “ orange - SIVEP ” and he may need to take the consignment to the BCP / SIVEP in the Port of Calais for SPS control. 7b. The number plate (ANPR) of Mark’s truck is captured and that data is paired with the MRN of his TAD. 7c . Mark boards the ferry, watches the screens in the drivers lounge and the ferry departs. 7d. FO sends the message to SI Brexit 10 mins after the ferry has departed. The DELTA T will check in TRACES if there is a valid EHC. DELTA T continually checks the status in TRACES until the arrival of the Ferry. 7e. The consignment is selected for SPS control and the status on the ferry lounge TV screens displays “orange - SIVEP”


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